The Challenge and Its Implications

Avoiding inefficient and lengthy onboarding and offboarding process

Reduced productivity and performance

Inadequate onboarding can result in new employees taking longer to reach their full potential, impacting productivity and overall job performance.

Employee disengagement

A lack of efficient onboarding processes can contribute to employees feeling undervalued, leading to disengagement, decreased morale, and a negative culture.

Inefficient resource allocation

Without streamlined processes, unnecessary time and resources may be spent on repetitive administrative tasks.

Costs and waste

Inefficiencies in onboarding and offboarding processes can incur unnecessary costs related to recruitment, training, administration, and potential legal issues.

Possible Solutions

Manual onboarding plan

Developing a manual onboarding solution by creating a detailed onboarding plan featuring a timeline, objectives, and roles for the new employee. The plan should maintain uniformity across all departments and positions. However, manual processes possess inherent drawbacks, given their resource-intensive and time-consuming nature. Furthermore, they lack automation features, impacting efficient task management by impeding streamlined notifications, reminders, and follow-ups.

Google Apps Script

Implementing a specific onboarding workflow to automate administrative tasks and grant access to essential materials, streamlining the entire process. Whether using a third-party solution or developing it through Google Apps Scripts, integration with other Human Resources platforms may be necessary, incurring additional costs.

Optimal solution: ToogleBox

ToogleBox optimizes user provisioning through automation, simplifying the process. Upon creating a new account, their email signature is immediately applied, they are effortlessly added to relevant mailing lists, and they promptly access all vital information for their role, including comprehensive company details. Moreover, during employee deprovisioning, ToogleBox ensures secure archiving of email account information in the cloud.

Success Story

A logistics company faced a bottleneck during the onboarding of new employees. Although they could provide new hires with email accounts on their first day, accessing project-specific mailing lists and related information often took up to a week. By implementing ToogleBox, the company streamlined the onboarding process, allowing new employees to gain immediate access to project resources and simplifying the upload and storage of essential onboarding documents, including IDs and tax-related forms.